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To download template, click here:Project Communication Plan Template-2.docx

Communication Plan

Why do a Project Communication Plan?   The Project Communication plan promotes engagement with the sponsor, senior management and the project team.  It also gives your project “cover”. Project communications focus on project priorities and deliverables, as well as risks and issues with the project. Project communications include the project scope, sponsor updates, steering committee meetings, IS&T project reviews, the project plan itself, status reports that the team distributes to one another, and project team meetings and minutes.

Panel

Steps:

  1. Identify: Map the key groups that are involved in the project at different level
  2. Analyze: Determine what form of communication and frequency is desirable for each group or method of communication
  3. Engage: Develop and execute communication strategy for each group based on the matrix below

Project Communication Plan Matrix*

Beginning of the Project

What

Who/Target

Purpose

When/Frequency

Type/Method

Initiation  Meeting

IS&T project team and Associate Director

Review business case and ensure internal alignment

Before Project Start Date

Meeting

 

 

 

 

 

 

 

 

 

 

Duration of Project

What

Who/Target

Purpose

When/Frequency

Type/Method

Team Meetings

Entire Project Team. Individual meetings for sub-teams, technical team, and Functional teams as appropriate.

To review detailed plans (tasks, assignments, and action items).

Regularly scheduled. Weekly is recommended for entire team. Weekly or bi-weekly for sub-teams as appropriate. If agile project, then daily scrums

Meeting and Minutes
(Weekly Status Report Template)

 

 

 

 

 

 

 

 

 

 

* Based in part on the PRINCETON PROJECT METHODOLOGY PPM) -- PROJECT COMMUNICATION PLAN