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Between each meeting members will get a simple status checkin email: something that says "Have you completed X, yes or no?"
Meeting 2
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6/3/2011:
Discuss deliverables 1 and 2. Assign teams to begin testing (I plan to mix up the teams between people who are familiar with a particular application and those that are not).
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Adjust testing plan (Deliverable 3) and finalize the evaluation matrix (Deliverable 4) as needed.
Meeting 3
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6/17/2011:
Discuss deliverables 3, 4 and 5. Get people back on track as needed. Continue with Deliverables 5 and 6. Adjust testing plan (Deliverable 3) as needed.
Meeting 4
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7/1/2011
Discuss deliverables 4 and 6 (everyone should be done with 5 and working on 6). Based on success/failure, schedule next meeting to finish up testing, or begin writing report (Deliverable 7).
Meeting 5
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7/15/2011
Discuss deliverables 6 and 7. If ready, discuss results and write recommendation. If not schedule next meeting.
Meeting 6
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7/29/2011
Discuss results and finish report.
Meeting 7 (if needed) 8/12/2011
Discuss results and finish report.