Prior to all Business Case submissions (internal projects and external submission to sponsors) an Software Development Project Cost Template must be completed and submitted to your Associate Directorate Financial Business Consultant.
All submitted Business Cases must use the submitted IS&T Project Cost Template. Once completed send IS&T Project Cost Template to your IS&T Finance contact. It is recommended that all Project Managers set up an in-person meeting with you IS&T Finance contact to discuss assumptions and issues.
Link: IS&T Project Cost Template | Once the Project Request has been approved by an External Sponsorship group or IS&T Management (only for non-sponsored IS&T projects) Project Manager must :
1. Send email to your IS&T Finance contact with the following information:
- Project Name (must match Daptiv Name)
- Brief Description of Project (2-3 sentences)
- Project Time Frame
- Approved Budget
- Software Development or GIB funding
| Once a project is approved and required information has been submitted to IS&T Finance, all further forecasting and planning is to be done in the IS&T Resource Model.
All Project Financials are required to come from IS&T Finance (including both Actuals and Forecasts).
Due Dates for Updates, Quarterly Forecasting and Completed Time sheet can be found on the IS&T Planning Calendar (TBD).
|
IS&T Project Cost Template must include: - List of Resources (Internal & External)
- Estimated Hours on Project for each Resource
- Estimated Other Costs (Hardware, Software,Etc.)
- Estimated Ongoing Support
| 2. Set up project in Daptiv using IS&T approved Projects Tasks ONLY:
- Plan
- Design
- Development
- Test
- Implementation
- User Testing
| Next Due Date for: Daptiv Actuals Update in Resource Model: 3/30/2010 Timesheets: 4/2/2010 (Final Q3 Update) Q3 Updated Forecasts: 4/12/2010
Link to IS&T Resource Models:SAIS Resource Models |
Guidance on filling out the IS&T Project Cost Template can be provided by your Team Lead or your IS&T Finance contactFinancial Business Consultnat.
| Instructions on setting up projects in Daptiv can be found in the Daptiv User Manual . If a new user needs to be set up in Daptiv use the New User Form .
| Instructions on how to input your forecast into the Resource Model are available on the Instructions tab of the model.
|