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:* https://wikis-mit-edu.ezproxyberklee.flo.org/confluence/display/LIBMETADATA/MDBESTPRACSwrkflwDSpaceSubmission



*Issues reported from Rob:*

The series field is tricky.  You could look at the list of publication as representing two different series, a Fluid Dynamics Research Laboratory Technical Reports series and an ACDL Technical Reports series.  I am interpreting the organization of this page, [http://mv.ezproxy.com.ezproxyberklee.flo.org/pubsTechRep.html

], to indicate that there was a name change.

  Typically we would follow Barton practice in assigning a series statement, which is to use the first name for the early material, and a second name for the later material.

  Not sure if that is appropriate in this case, nor if we should list both names for the early material.

  I asked Ben, he said "".

I found one Barton record ([http://library.mit.edu.ezproxyberklee.flo.org/item/000813860

]) from the earlier series with this series statement "FDRL TR ; 97-2."

I found no Barton records for the later series.

The publisher field is also tricky.

  Usually we look first at the chief source of information (usually the title-page), then we look at the website for the organization publishing the reports.

  Our primary goal is to accurately reflect the publisher, it may be different for different articles within the same series.

  We try to use authorized forms of the organizations name.

There are four possible sources of info for publisher.

1) The report of itself (start with the title-page)

The publisher name on the report itself varies.

  Some seem to indicate the department as publisher, others MIT, others the author, others don't indicate a publisher at all.

Theses usually point to the department or MIT, some point to report series

2) The organization's own website

There are two possible sources on the website. The main page names the department as "Aerospace Computational Design Laboratory, Department of Aeronautics & Astronautics, Massachusetts Institute of Technology".

  We've used the dept. name as found on the department website for the other two projects whose examples are on the wiki.

The tech reports page on the website provides a citation with varying publisher declarations for each report.

3) A Marc record 260 $b or DSpace record publisher field

The Marc and DSpace records records usually indicate the publisher is "MIT (spelled out)" or "MIT. Dept Name" (spelled out)

4) MIT Libraries policies for naming the publisher of Theses.

In this project there are four kinds of published reports.

1)

  Those published in the FDRL part of the series that are Theses

FDRL TR-97-1

The report itself says "Fluid Dynamics Research Laboratory

Department of Aeronautics and Astronautics

Massachusetts Institue of Technology"

The reports page on the wiki says "Dept. of Aeronautics & Astronautics, MIT"

  The Barton record doesn't have a publisher statement.

  The DSpace records says "Massachusetts Institute of Technology"

FDRL TR-97-4

The report itself says "Submitted to the Department of Aeronautics and Astronautics

in partial fulllment of the requirements for the degree of

Master of Science in Aeronautics and Astronautics

at the  MASSACHUSETTS INSTITUTE OF TECHNOLOGY
February 1997
(c) Hubert Vailong, 1997. All rights reserved

The author hereby grants to MIT permission to reproduce and distribute publicly

paper and electronic copies of this thesis document in whole or in part, and to grant

others the right to do so."

The reports page on the website says, "Dept. of Aeronautics & Astronautics, MIT".

  The Barton record for this report doesn't have a publisher statement.

  The DSpace record says "Massachusetts Institute of Technology".

2)

  These published in the FDRL part of the series that are not Theses

FDRL TR-97-2

Report itself says, "Fluid Dynamics Research Laboratory, Department of Aeronautics and Astornautics, Massachusetts Institute of Technology".

  The reports page on the website says, "Dept. of Aeronautics & Astronautics"

  The Barton record for this report says "Fluid Dynamics Research Laboratory, Dept. of Aeronautics and Astronautics, Massachusetts Institute of Technology"

FDRL TR-99-2

Report itself says nothing. The reports page on the website says, "submitted to Computers and Fluids"

  There is no Barton or DSpace report.

3)

  Those published in the ACDL part of the series that are Theses.

ACDL TR-08-1

Report itself says "Submitted to the Department of Aeronautics and Astronautics

in partial fulfillment of the requirements for the degree of

Master of Science in Aerospace Engineering

at the

MASSACHUSETTS INSTITUTE OF TECHNOLOGY

June 2008

(c) Massachusetts Institute of Technology 2008. All rights reserved."

The reports page on the website says "Dept. of Aeronautics & Astronautics, MIT"

  The Barton record for this report doesn't have a publisher statement.

  The DSpace record says "Massachusetts Institute of Technology".

4)

  Those published in the ACDL part of the series that are not Theses.

ACDL TR-03-1

The report itself says nothing.

  The reports page on the website says, "Aerospace Computational Design Laboratory, Dept. of Aeronautics & Astronautics, MIT".

  There is no Barton or DSpace record.

ACDL TR-07-2

The report itself says nothing.

  The reports page on the website says, "Aerospace Computational Design Laboratory, Dept. of Aeronautics & Astronautics, MIT".

  There is a thesis record in Barton with the same author and title: [http://library.mit.edu.ezproxyberklee.flo.org/item/001487367.&nbsp

]; It doesn't have a publisher statement.

  The DSpace Item for this thesis ([http://dspace.mit.edu.ezproxyberklee.flo.org/handle/1721.1/40305

]) says "Massachusetts Institute of Technology".

The citation field seems like it might be easy.

The department web page that lists the reports provides a citation for each that you might use.

  Then again, there are other, multiple sources of citations, especially the theses.

  You might want to enforce some conformity to a citation standard.

  There currently is no such policy for DSpace.