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- Make final schedule for classes.
- Email schedule to instructors, and ask them to send you the title & description for their classes to include on promotional materials. Also mention that if they want a rover for their class, they should find one. If instructors want to record their session, they should follow the instructions here: http://libstaff.mit.edu.ezproxyberklee.flo.org/dirc/video.html
- OPTIONAL: Think about refreshments, and arrange to have refreshments at each session. (ESL: ask Ryan)This can be left up to the discretion of the instructor and they can handle arrangements, or coordinated for all sessions. If refreshments are provided, include that on any advertising.
Few weeks before:
- Make posters. Examples & templates attached, or you can make your own. In the past, we've made one poster that lists all of the classes, as well as individual posters for each of the sessions. (ESL: ask Ryan) This can be delegated to your local Administrative Assistant.
Week before:
- Send posters to RISG members (is this appropriate??) to hang in libraries.
- Advertise series on news blog. (ESL: ask Ryan) Submit to Libraries news (as of 2009, Ryan Gray)
- Email spotlight-lib to advertise each session at the top of the home page. (ESL: ask Ryan)
- Email subspec-lib with the list of sessions, and ask them to forward the info to their departments.
- Email instructors to remind them to bring surveys with them (attach the survey to the message), as well as to input statistics when they're done. NOTE: Surveys are being redone as of summer 2009. Ask RISG what, if any, survey is appropriate.
During:
- Make sure next event posters are hung after each session is over. (ESL: ask Ryan)
- Add sessions to news blog. (ESL: ask Ryan)