| Wiki Markup |
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This release will mostly consist of minor changes/corrections to the main web site and benefits overview. A significant portion reflect the changes in benefits that will be announced during open enrollment. |
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\\ *NEO/Open Enrollment Key Dates |
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10/14 (Est) NEO Spotlight; Link to Survey should be available (new Contact Us page)
10/27 Open Enrollment Email & Updated Newsletter; NEO web site changes should be available
11/10 Open Enrollment Begins
11/21 Open Enrollment Ends
Project Dates:
10/08 | Contact Us page draft to Web Team | Ken |
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10/13 | Contact Us page posted for review | Web team |
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10/09 | Content Draft/Source material to JW | Ken |
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10/14 | New Contact Us Page released | Web team |
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10/16 | Content material to Web team & Ken | JW |
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10/21 | Audio Recordings | Ken |
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10/23 | Web & MM updates posted for review | Web team and Ken |
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10/27 | Release | Web Team |
The following is the current proposed list of changes/corrections:
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#
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New Page/ Slide?
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From
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Date
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Area, Page or URL
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User Comment
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Preliminary Recommendation
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Web/ MM
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Review Comments
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n
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Julienne
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10-06
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Your MIT Computer Credentials
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1. "Find your MIT ID number" is incomplete
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Web
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Add parenthetical (contained in your confirmation letter or check with your department contact)
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n
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Various
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10-06
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Your Benefits & Slide 3
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Change "Who is Eligible" to "Eligibility and Enrollment"
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Open enrollment release: yes
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15
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n
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Genesia Eddins
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6-Aug
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All
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Use alternating photos that convey the dimension of diversity & inclusion that we say we respect and embrace. The current photos are disproportionately comprised of white men.
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Discuss
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Web
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Yes but deferred. More discussion on slide sources needed. Wiki Markup \[Tom Pixton suggestion: piggyback with Staff Site project. N.B., not tied to a release.\]
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50
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n
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Meg Chute
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8-Aug
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Growing & Learning/Staying Safe
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Pam Greenley of EHS should review the references to EHS on these two pages.
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Discuss
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Web
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Follow-up needed. Jullienne awaiting feedback from EHS.
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53
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n
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Meg Chute
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8-Aug
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Growing & Learning
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We should find a way/place to link from Growing & Learning to Performance Review and Development. Check with Kande. Find out when the Performance Development page changes will be launched.
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Discuss
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Web
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Yes- defer to Open Enrollment release.
Wiki Markup \[KP to followup with Kande\]
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63
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n
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HROs
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12-Aug
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Staying Safe
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Add something about fire drills and emergency evacuation. J. Dean has asked EHS to evaluate the staying safe site and give us their feedback.
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Web
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Follow-up required. Julienne awaiting feedback from EHS.
Wiki Markup \[need followup\]
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67
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n
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Kathleen Flynn
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12-Aug
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Slides - Tuition Assistance
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Also, unless I missed it I do not see a reference to MIT Special Student courses in the Tuition Assistance section - eligible employees can take one class per term if they are admitted as a special student. I also think the when the script says "you" are can take classes; we need to be careful that it is clear that it is an eligible "you".
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Discuss
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MM
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Julienne Dean to discuss with Kathleen.
Wiki Markup \[add "Am I Eligible" link to slide 57\]
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74
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n
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Gary Cahill
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18-Aug
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Slides- Retirement (53)
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Script text - change "options" to "Plan". Capitalize "supplemental 401(k) plan". Rephrase " You invest your own funds in these supplemental plans, but MIT offers a terrific pre-tax saving plan and matches the first 5% you contribute." to "You invest your own funds in the supplemental plan and MIT matches the first 5% you contribute." Change "sign up for this great benefit now" to "sign up for this great benefit as soon as possible".
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Discuss
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MM
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Defer to Open Enrollment release.
Wiki Markup \[re-record. Minor\]
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76
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n
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Gary Cahill
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18-Aug
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Slides- Retirement (54)
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Script contents. "The details on retirement plans may change from year to year as the IRS ..." does not apply to the Basic Retirement Plan. Need to specify the 401(k) Plan.
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Discuss
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MM
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| Wiki Markup |
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\[re-record. Minor\] |
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79
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n
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Ken Paul
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18-Aug
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Slides - Time Off (45)
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Script: change order of different time off categories to match the slide content.
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Discuss
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MM
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Defer consideration until Open Enrollment release.
Wiki Markup \[yes\]
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n
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Rachel Avery
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25-Sep
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Your MIT
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Need Quicktime version of video
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KP is following up with MIT AV
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n
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Kathleen Flynn
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19-Sep
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various
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Remove Postdoctoral trainees from the eligibility language on the benfits website
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Eligibility page/Slide
yes
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n
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Jean Dzengelesk
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16-Sep
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Who is Eligible
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#1. Determine if you're eligible
To eliminate confusion, I suggest adding "benefits" as follows: "Your position requires that you work a minimum of half time for at least three months, or longer for some benefits programs."
You are not likely to be eligible if you are a
Since the first adean
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| Wiki Markup |
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\[yes\- although not a significant change\] |
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| Wiki Markup |
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\[need more info\- bad cut and paste\] |
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n
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Jean Dzengelesk
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16-Sep
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Who is Eligible
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#2. Review your benefits
From downloaded handy overview, Link to "http://hrweb.mit.edu.ezproxyberklee.flo.org/benefits/" did not work.
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Wiki Markup \[follow-up needed; works OK now\]
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n
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Jean Dzengelesk
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16-Sep
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Who is Eligible
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Good to Know
Postdoctoral fellows eligibility requirements -- in table header, change BSBC PPO to BCBS PPO.
Visiting appointments, you may want to revise to include red text "If you hold an appointment at a minimum of half time for three months or more, your are entitled . . . ". Have you thought about providing a link to benefits options as done for Postdoctoral fellows?
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...
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n
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Jean Dzengelesk
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16-Sep
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Multimedia
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Questions? Still have questions?
Do you not want employees to call Benefits Office -- phone # is not displayed, only email address.
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Not to be addressed; Benefits requested current approach
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n
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Ken
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Your Checklists/Your Reminders
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MIT Rewards & Recognition link is broken
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yes
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n
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Maria
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Your Benefits/Planning your Future
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Need section on Supplemental Life
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Maria to supply info on 10/3. Now 10/7.
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24
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y
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Diane Gipson
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11-Aug
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Slides
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Originally it stated links would be provided at the end, but they are provided after each section----will I be able to get the links at the end so that I can easily go to them.
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Discuss
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MM
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77
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y
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Gary Cahill
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18-Aug
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Slides - Enroll (63)
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Script and slide contents. "You must enroll in 31 days" is not accurate; only required for some benefits. (E.G., not required for the MIT Basic Retirement Plan.) Suggest that we enumerate those benefits that have an enrollment deadline.
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Discuss
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MM
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83
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y
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Allison Dolan
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28-July
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Staying Safe
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Under Staying Safe, maybe include a couple computer safety tips, such as
Never share your Kerberos aka Athena aka email password. No one at MIT (e.g. Computing Help Desk) will ask you to share your password, especially not via email - any such requests are phishing attacks.
Be careful sharing any personal information, such as social security number (SSN), online or in person, unless you know how it will be used.
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Discuss
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Web
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85
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y
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Ken Paul
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25-Aug
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Benefits enrollment checklist
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In the Enroll section of the Benefits Overview, list those benefits that require enrollment within 31 days. On the Your Checklists/Your Reminders, list the same information.
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Discuss
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Web & MM
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Yes. See 77 for content changes
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y
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Laurie
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various
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New "Contact Us" page; offer fewer choices so user doesn't get lost or contact the wrong organization
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yes
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Y
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Julienne
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Multi-media
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Need new slide covering Supplemental Life
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*
10/14 (Est) NEO Spotlight; Link to Survey should be available (new Contact Us page)
10/27 Open Enrollment Email & Updated Newsletter; NEO web site changes should be available
11/10 Open Enrollment Begins
11/21 Open Enrollment Ends
*Project Dates:*
\\
| 10/08 | Contact Us page draft to Web Team | Ken |
| | | |
| 10/13 | Contact Us page posted for review | Web team |
| | | |
| 10/09 | Content Draft/Source material to JW | Ken |
| | | |
| 10/14 | New Contact Us Page released | Web team |
| | | |
| 10/16 | Content material to Web team & Ken | JW |
| | | |
| 10/21 | Audio Recordings | Ken |
| | | |
| 10/23 | Web & MM updates posted for review | Web team and Ken |
| | | |
| 10/27 | Release | Web Team \\ |
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| {color:#006600}{_}24{_}{color} | {color:#006600}{_}y{_}{color} | {color:#006600}{_}Diane Gipson{_}{color} | {color:#006600}{_}11-Aug{_}{color} | {color:#006600}{_}Slides{_}{color} | {color:#006600}{_}Originally it stated links would be provided at the end, but they are provided after each section----will I be able to get the links at the end so that I can easily go to them._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}MM{_}{color} | {color:#006600}{_}Deferred. Link summary page to be added for next release. N.B.: some topics have links on each slide, some have links only on last one._{color}\\
_\[Mockup slide to add at end of presentation. No audio to be recorded._ {color:black}Will decide then whether to include it.\]{color} |
| {color:#006600}{_}50{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Meg Chute{_}{color} | {color:#006600}{_}8-Aug{_}{color} | {color:#006600}{_}Growing & Learning/Staying Safe{_}{color} | {color:#006600}{_}Pam Greenley of EHS should review the references to EHS on these two pages._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}Web{_}{color} | {color:#006600}{_}Follow-up needed. Jullienne awaiting feedback from EHS._{color} \\
{color:black}\[Most likely deferred.\]{color} |
| {color:#006600}{_}53{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Meg Chute{_}{color} | {color:#006600}{_}8-Aug{_}{color} | {color:#006600}{_}Growing & Learning{_}{color} | {color:#006600}{_}We should find a way/place to link from Growing & Learning to Performance Review and Development. Check with Kande. Find out when the Performance Development page changes will be launched._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}Web{_}{color} | {color:#006600}{_}Yes\- defer to Open Enrollment release._{color} \\
{color:black}\[KP is following up with Kande. New site scheduled for release at the end of Oct. Will get text staged for when the site becomes available.\]{color} |
| {color:#006600}{_}63{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}HROs{_}{color} | {color:#006600}{_}12-Aug{_}{color} | {color:#006600}{_}Staying Safe{_}{color} | {color:#006600}{_}Add something about fire drills and emergency evacuation. J. Dean has asked EHS to evaluate the staying safe site and give us their feedback._{color} | {color:#006600}_ _{color} | {color:#006600}{_}Web{_}{color} | {color:#006600}{_}Follow-up required. Julienne awaiting feedback from EHS._{color} \\
{color:black}\[need followup\]{color} |
| {color:#006600}{_}67{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Kathleen Flynn{_}{color} | {color:#006600}{_}12-Aug{_}{color} | {color:#006600}{_}Slides - Tuition Assistance{_}{color} | {color:#006600}{_}Also, unless I missed it I do not see a reference to MIT Special Student courses in the Tuition Assistance section - eligible employees can take one class per term if they are admitted as a special student. I also think the when the script says "you" can take classes; we need to be careful that it is clear that it is an eligible "you". _{color} \\ | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}MM{_}{color} | Julienne Dean {color:#006600}{_}to discuss with Kathleen._{color} \\
{color:black}\[add "Am I Eligible" link to slide 57\]{color} |
| {color:#006600}{_}74{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Gary Cahill{_}{color} | {color:#006600}{_}18-Aug{_}{color} | {color:#006600}{_}Slides\- Retirement (53)_{color} | {color:#006600}{_}Script text - change "options" to "Plan". Capitalize "supplemental 401(k) plan". Rephrase " You invest your own funds in these supplemental plans, but MIT offers a terrific pre-tax saving plan and matches the first 5% you contribute." to "You invest your own funds in the supplemental plan and MIT matches the first 5% you contribute." Change "sign up for this great benefit now" to "sign up for this great benefit as soon as possible"._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}MM{_}{color} | {color:#006600}_ Defer to Open Enrollment release._{color} \\
{color:black}\[re-record. Minor. Will defer if no other major re-recordings required.\]{color} |
| {color:#006600}{_}76{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Gary Cahill{_}{color} | {color:#006600}{_}18-Aug{_}{color} | {color:#006600}{_}Slides\- Retirement (54)_{color} | {color:#006600}{_}Script contents. "The details on retirement plans may change from year to year as the IRS ..." does not apply to the Basic Retirement Plan. Need to specify the 401(k) Plan._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}MM{_}{color} | {color:#006600}{_}Defer consideration for Open Enrollment release._{color} \\
{color:black}\[re-record. Minor. Will defer if no other major re-recordings required.\]{color}\\ |
| {color:#006600}{_}77{_}{color} | {color:#006600}{_}y{_}{color} | {color:#006600}{_}Gary Cahill{_}{color} | {color:#006600}{_}18-Aug{_}{color} | {color:#006600}{_}Slides - Enroll (63)_{color} | {color:#006600}{_}Script and slide contents. "You must enroll in 31 days" is not accurate; only required for some benefits. (E.G., not required for the MIT Basic Retirement Plan.) Suggest that we enumerate those benefits that have an enrollment deadline._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}MM{_}{color} | {color:#006600}{_}Yes. Defer for open enrollment release. Need to itemize those benefits subject to 31 day enrollment deadline._{color} \\
{color:black}\[Add text: For the Following Benefits...{color}\\
{color:black}Dental, Health, FSA, Supplemental Life, Vision Plan\]{color} |
| {color:#006600}{_}79{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}_ Ken Paul{_}{color} | {color:#006600}_ 18-Aug{_}{color} | {color:#006600}_ Slides - Time Off (45)_{color} | {color:#006600}_ Script: change order of different time off categories to match the slide content._{color} | {color:#006600}_ Discuss{_}{color} | {color:#006600}_ MM{_}{color} | {color:#006600}{_}Defer consideration until Open Enrollment release._{color} \\
{color:black}\[yes. Already changed in development.\]{color} |
| {color:#006600}{_}83{_}{color} | {color:#006600}{_}y{_}{color} | {color:#006600}{_}Allison Dolan{_}{color} | {color:#006600}{_}28-July{_}{color} | {color:#006600}{_}Staying Safe{_}{color} | {color:#006600}{_}Under Staying Safe, maybe include a couple computer safety tips, such as{_}{color}\\ {color:#006600}{_}Never share your Kerberos aka Athena aka email password. No one at MIT (e.g. Computing Help Desk) will ask you to share your password, especially not via email - any such requests are phishing attacks._{color}\\ {color:#006600}{_}Be careful sharing any personal information, such as social security number (SSN), online or in person, unless you know how it will be used. _{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}Web{_}{color} | {color:black}Yes.{color} \\
{color:black}\[Approach: this should be owned by IS&T. Will suggest changes to the{color}{color:black} {color} {color:black}IS&T "Your MIT Computer Credentials" site:{color}\\
{color:black}Step 5. Safe Computing. Protecting your identify; preventing illegal access to your computer. Link: Safe Computing at MIT.\]{color}\\
\\
\\ |
| {color:#006600}{_}85{_}{color} | {color:#006600}{_}y{_}{color} | {color:#006600}{_}Ken Paul{_}{color} | {color:#006600}{_}25-Aug{_}{color} | {color:#006600}{_}Benefits enrollment checklist{_}{color} | {color:#006600}{_}In the Enroll section of the Benefits Overview, list those benefits that require enrollment within 31 days. On the Your Checklists/Your Reminders, list the same information._{color} | {color:#006600}{_}Discuss{_}{color} | {color:#006600}{_}Web & MM{_}{color} | {color:black}Yes.{color} \\
{color:black}\[See 77 for content changes \]{color} |
| {color:#006600}{_}87{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Julienne{_}{color} | {color:#006600}{_}10-06{_}{color} | {color:#006600}{_}Your MIT Computer Credentials{_}{color} | {color:#006600}{_}1. "Find your MIT ID number"_{color}{color:#006600}_ _{color} {color:#006600}{_}is incomplete{_}{color} | | {color:#006600}{_}Web{_}{color} | {color:black}Yes.{color} \\
{color:black}\[Add parenthetical (contained in your confirmation letter or check with your department contact)\]{color} |
| {color:#006600}{_}88{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Various{_}{color} | {color:#006600}{_}10-06{_}{color} | {color:#006600}{_}Your Benefits & Slide 3{_}{color} | {color:#006600}{_}Change "Who is Eligible" to "Eligibility and Enrollment"_{color} | | | {color:black}Yes.{color}\\
{color:black}\[Changed on slide, still undecided on whether we should change the Your Benefits/Who is Eligible? page name to Your Benefits/Eligibility and Enrollment.\]{color} |
| {color:#006600}{_}89{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Rachel Avery{_}{color} | {color:#006600}{_}25-Sep{_}{color} | {color:#006600}{_}Your MIT{_}{color} | {color:#006600}{_}Need Quicktime version of video{_}{color} | | | {color:black}KP is following up with MIT AV; target date is 10/16{color} |
| {color:#006600}{_}90{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Kathleen Flynn{_}{color} | {color:#006600}{_}19-Sep{_}{color} | {color:#006600}{_}Your Benefits/Who is Eligible & Slide 9{_}{color} | {color:#006600}{_}Remove Postdoctoral trainees from the eligibility language on the benefits website{_}{color} | | | {color:black}Yes.{color}\\
{color:black}\[Also note that the HR Benefits pages need updating as well\]{color} |
| {color:#006600}{_}91{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Jean Dzengelesk{_}{color} | {color:#006600}{_}16-Sep{_}{color} | {color:#006600}{_}Who is Eligible{_}{color} | {color:black}*\#1. Determine if you're eligible{*}{color}\\
{color:black}To eliminate confusion, I suggest adding "benefits" as follows: "Your position requires that you work a minimum of half time for at least three months, or longer for some{color}{color:black} {color}{color:#ff1209}benefits{color}{color:black} {color}{color:black}programs."{color}\\
{color:black} {color}\\
{color:black}{*}You are not likely to be eligible if you are a ...*{color}\\
{color:black}Since the first adean meeting this fall is not until 10/1, I will confirm with adeans via email that the job title "postdoctoral trainee" is no longer used and may be deleted.{color}\\ | | | {color:black}Yes.{color} \\
{color:black}\[not a significant change\]{color}\\
\\
\\ |
| {color:#006600}{_}92{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Jean Dzengelesk{_}{color} | {color:#006600}{_}16-Sep{_}{color} | {color:#006600}{_}Who is Eligible{_}{color} | {color:black}*\#2. Review your benefits{*}{color}\\
{color:black}From downloaded handy overview,{color}{color:black}* *{color}{color:black}Link to "{color}http://hrweb.mit.edu.ezproxyberklee.flo.org/benefits/{color:black}" did not work.{color}\\ | | | \\
{color:black}\[follow-up needed; works OK now\]{color} |
| {color:#006600}{_}93{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Jean Dzengelesk{_}{color} | {color:#006600}{_}16-Sep{_}{color} | {color:#006600}{_}Who is Eligible{_}{color} | {color:black}{*}Good to Know{*}{color}\\
{color:black}{_}Postdoctoral fellows{_}{color}{color:black} {color}{color:black}eligibility requirements \-\-{color}{color:black}* *{color}{color:black}{*}i{*}{color}{color:black}n table header, change{color}{color:black} {color}{color:#ff1209}BSBC{color}{color:black} {color}{color:black}PPO to{color}{color:black} {color}{color:#ff1209}BCBS{color}{color:black} {color}{color:black}PPO.{color}\\
{color:black}{_}Visiting appointments{_}{color}{color:black}, you may want to revise to include red text "If you hold an appointment {color}{color:#ff1209}at a minimum of half time{color}{color:black} for three months or more, your are entitled . . . ". Have you thought about providing a link to benefits options as done for Postdoctoral fellows?{color}\\ | | | {color:black}\[BSBC typo is on the Benefits page.{color}\\
\\
{color:black}At a minimum... change: yes{color}\\
\\
{color:black}Visiting appt's\- need more research.\]{color}\\
\\
{color:black}There apparently is no benefits page listing only those benefits for employees with visiting appointment status. This has to be added to the HR benefits web site.{color} |
| {color:#006600}{_}94{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Jean Dzengelesk{_}{color} | {color:#006600}{_}16-Sep{_}{color} | {color:#006600}{_}Multimedia{_}{color} | {color:black}{*}Questions? Still have questions?*{color}\\
{color:black}Do you not want employees to call Benefits Office \-\- phone # is not displayed, only email address.{color}\\ | | | {color:black}No.{color}\\
{color:black}\[Benefits requested current approach\]{color} |
| {color:#006600}{_}95{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Ken{_}{color} | | {color:#006600}{_}Your Checklists/Your Reminders{_}{color} | {color:#006600}{_}MIT Rewards & Recognition link is broken{_}{color} | | | {color:black}yes{color} |
| {color:#006600}{_}96{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Maria{_}{color} | | {color:#006600}{_}Your Benefits/Planning your Future{_}{color} | {color:#006600}{_}Need section on Supplemental Life{_}{color} | | | {color:black}Yes{color}\\
{color:black}\[Maria to supply info on 10/3. Now 10/7.\]{color} |
| {color:#006600}{_}97{_}{color} | {color:#006600}{_}y{_}{color} | {color:#006600}{_}Laurie{_}{color} | | {color:#006600}{_}various{_}{color} | {color:#006600}{_}New "Contact Us" page; offer{_}{color}{color:#006600}_ _{color} {color:#006600}{_}fewer choices so user doesn't get lost or contact the wrong organization{_}{color} | | | {color:black}yes{color} |
| {color:#006600}{_}98{_}{color} | {color:#006600}{_}Y{_}{color} | {color:#006600}{_}Julienne{_}{color} | | {color:#006600}{_}Multi-media{_}{color} | {color:#006600}{_}Need new slide covering Supplemental Life{_}{color} | | | {color:black}Yes{color}\\
{color:black}\[Maria to provide content and text. N.B. some question on whether we can address sufficiently through changes to existing slides and no script changes.\]{color} |
| {color:#006600}{_}99{_}{color} | {color:#006600}{_}n{_}{color} | {color:#006600}{_}Jesse Simone{_}{color} | | {color:#006600}{_}Your MIT/ Getting Around{_}{color} | {color:#006600}{_}Wrong link listed for "Rooms and Buildings" under "see the sites"_{color} | | | {color:black}Yes.{color} \\
{color:black}\[Should be:{color}\\
http://web.mit.edu.ezproxyberklee.flo.org/mindandhandbook/history/numbering_system.html {color:black}\]{color} | |