The first shipment was picked up this morning. Four more empty book trucks were dropped off.
It took Preservation Services 12.5 hours to prep this shipment. That included a quick flip through the pages, removing foreign objects, tipping in loose pages, inserting paper flags between bound-together papers, replacing some of the flags later with "Do not scan" flags, reconciling the picklist to make sure its order matched the order of the items on the truck, and shrink wrapping the trucks. I would add another hour for updating the wiki, emails, and phone calls, for a total of 13.5 hours.
Lessons learned:
- It is worth flipping through each book. We found 1 pencil, 11 bookmarks, 5 slips of paper, and 6 paperclips. Most of these items would not have interfered with capturing the page content; however, the book marks and paper slips could be mistaken for flags separating items that should be scanned separately. We also found 4 detached pages that we tipped into place. and we refolded some damaged fold-outs.
- Bound-together volumes take time to prep. Sometimes it isn't easy to find where one paper ends and another begins. Individual items can be prepped in half the time.
- It is important to thoroughly check the picklist. The picklist didn't order the volumes in exactly the same way a person would, especially where revised papers were involved. For example (and this is a made-up example from my memory), a person would assume that 501-83 would be followed by 501-83 1984 which would be followed by 501-83 1990, but the picklist would have them in a different order, perhaps with 501-83 following the other two.
- Shrink wrapping the truck is strenuous. It requires moving in a crouch and handling a heavy roll of wrap. This time we used a 1000-foot roll of wrap. Next time we'll order a 500-foot roll, which will weigh less, to see if it is easier to handle.
- The WB Meyer book trucks hold more than our regular library book trucks. Four of Dewey's trucks equaled about 3.25 Meyer trucks.
Ann Marie, August 21
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I've added picklist 1c, which are the extra papers added to the first shipment. Ann Marie can add this to her working list, and renumber appropriately.
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