Attendees:
E19: Jackie Cancell, Julienne Dean, Chuck Munger, Ken Ken Paul, Laurie Bryce, Tom Pixton
By phone: Kath and Robert Thurston-Lighty, Robert Wilt, Ranjani Saigal
Agenda:
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Writing/Content
- updates sent to Bob Wilt (Kath)
- Home Page - includes some text that provides some direction to the user
- Your MIT - See the Sites updated with new Campus Tour information
- Your MIT - Diversity & Inclusion.
- All new content.
- Comment: too many "weak" external links, need to consider cutting back.
- Your Checklists - "Your First Week" name change
- Your Checklists - Before You Start updated with updated content (Connect to MIT's computing services.)
- Your Checklists - Your First Week; name change and updated content (campus tours, etc.)
- Your Benefits - Eligibility; updated content (ref: web certificates, et al.)
- Your Benefits - Funds For Education; updated content re: the loan plan, etc.
- Need to obtain URL for IS&T site and locate on the Your Benefits- Eligibility page ; misc. updates (Kath). Needed approval on
- Diversity and Inclusion content; Julienne to review asap
- MIT Fun/Jargon/News entry on the My MIT page; this was approved Home page text change; Julienne to review
Multimedia Development; (Ken)
- Audio Recordings went well. Only Ken Hewitt and a few retakes for Riley Hart on 8/4 to be done.
- Audio Files have been attached to the multimedia presentation; slides 11 and 20-60 have narration. The rest is to be recorded
- Working demo available online: http://hrweb.mit.edu.ezproxyberklee.flo.org/welcome/slides/benefits/player.html
- Need graphic templates deconstructed to obtain same look and feel in the PowerPoint slides that exists on the rest of the site; Tom will assist with this
- There are script changes that need to be made prior to the 8/4 recording session; Kath will be the focal point for updating the script
- In Ken Paul's absence, Chuck Munger will facilitate the 8/4 recording session. He will deliver the hard copy of the final script
- Recording schedule update; reminder that 8/4 is an extra recording date. Otherwise, recording will take place this Wednesday and Thursday
- Reviewed the PowerPoint image templates
- Some concerns over the initial slide design- perhaps could use some more branding, or something else.
- Ken still waiting for PP slide templates
- Tom felt that we would be receiving Photoshop images. Tom will work with Wing to get the image files, and then work with Ken to deconstruct them into PP slide templates on Monday 7/28.
Brief review of working demo - Ken encouraged the team to play around with the viewer to get an understanding of its capabilities.
- A new wiki page was established to store comments from team members. Issues that need addressing
- Sub-slide names. Need to differentiate from the main slides. Opening the viewer in a new window, with or without full browser controls (toolbars, navigation bar, etc.)
IS&T Update; MIT Certificate Page Update
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- Paul Hill hopes to get feedback from other IS&T members on Kath's revised content on 7/24.
- If changes are minor, then a draft page could be posted by 7/25.
- Depending on the nature of the feedback and the volume of changes, Kath may be asked to introduce revisions.
- Ranjani will continue to monitor. IS&T is hopeful of getting a URL in the next week or so.
Development
- All of Kath's content changes have already been posted.
- Bob would prefer receiving content changes only in the future and not the entire page (unless the number of changes are substantial).
- QA plan is in place, although everyone felt it important that testers be assigned a section to review
No NEO meeting scheduled for 8/5/08
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- We will review and post comments about change request on the NEO wiki development page. These will be reviewed by Laurie and forwarded to Bob Wilt on Friday 7/25.
- Bob will address those changes he can by 8/4, the date QA testing officially begins.
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Follow-up action items
- Kath - update final script changes and distribute to Chuck Munger by 8/1
- Chuck - produce two copies of the script and deliver to the recording studio by 9:30 on 8/4
- Ken - Identify list of topic areas to test for Julienne & Jean so testers can be assigned
- Julienne & Jean - send out the 8/4 QA Testing email that contains the specifics on testing
- Laurie - check in with Julienne & Jean re: the responses from the testers by 8/7
- All team members- review and comment on the current build by 7/24. Comments to be posted on the NEO wiki development comments page.
- Laurie- review comments and forward change requests to Bob by 7/25
- Julienne- review, approve, and distribute to Laurie by 7/24
- Diversity and Inclusion content
- Home page text change
- Tom- obtain photoshop design files from Wing prior to a Monday 7/28 meeting with Ken
- Ranjani - results of IS&T draft review (7/24?) Ken/Julienne/Jean- id QA Testers by 7/24; send out email to testers by 7/25