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title1.1 Getting Started

 

  • Login to DSpace (http://dspace.mit.edu.ezproxyberklee.flo.org) by selecting the login link in the “My Account” menu. You will be prompted to use your MIT username and password. Alternatively, you can use Touchstone (Kerberos) to access your DSpace account.

  • Once you are signed in select the submissions link in the "My Account" menu.

  • On the right portion of the webpage you should see a menu with different sections. Depending on the permissions assigned to your e-person account, you may have access to administrative functions.
  • The basic menu (pictured below) without the administrative functions has the ability to search/browse Dspace collections, view all items in workflow and access to the submission page. The submission page will only display items from the OA collection. Statistics can be viewed as well.

                                                                                                                                                               

  • The administrative view (pictured below) has expanded functions. They should only be used as specified in workflow documentation or as directed by the OA metadata production coordinator(s). In order to perform tasks on the multiphase production workflow or to do metadata remediation you will need administrative permissions.
                                                            
                             
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title1.2 Overview of Multiphase OA Metadata Production Workflow

 Phase 1

  1. Go to the Submissions page to claim an item at the final edit/approve step.

  2. Check to see if the author, article/item title and publication date information fields are populated (in most cases these fields will already be populated).

  3. Update the metadata status field to “Authority Work and Publication Information Needed.”

  4. Approve item for archiving. If the item is possibly a duplicate it will move to the manual check for duplicates step.

  5. Check to see if the item is marked as a possible duplicate.

  6. If item is not a duplicate cataloger can continue to Phase 2.

Phase 2                   

  1. Search the Open Access Article Collection for the item record using “Authority Work and Publication Information Needed.”

       2. Click the item title to go the item record page.

       3. Create a new version of the item, remembering to update the metadata status field with Authority Work Needed, Publication Information Needed or Ready for Final Review.

Phase 3

  1. When the item record has the Ready for Final Review status, the workflow coordinator reviews the metadata.

  2. After reviewing status is updated to Complete.    

 Phase 4         

      Once an item has the Complete status, metadata remediation will only occur if we get a direct request and/or notification about an error.


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