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Meeting Minutes - Take minutes during meetings. Email out all officer meeting, BoT, EoT, and MoST SWanky (retreat) minutes at the start of the meetings. Make sure to organize the minutes (typically, ; one of the better ways to do this is as one google doc with a table of contents linking to specific meeting minutes using bookmarks )to make the document easier to navigate.
Reserve Rooms - Reserve rooms, for both rehearsals and events (BoT/EoT, Ensemball, etc).
Respond to Emails - Respond to emails sent to ensemble-request.
Documents - Be responsible for all the documents relevant to the Ensemble, such as this one.
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- BEFORE the Opening of the Books (see below)
- check to make sure that Sala and KLT reservations are for the right days
- If these are not in CAC's system, check in with our main CAC contact (as of writing, Meredith)
- If these are not in CAC's system, check in with our main CAC contact (as of writing, Meredith)
- check with other officers if there is anything not in the list below that you want to reserve for
- check to make sure that Sala and KLT reservations are for the right days
- At the start of the term
- Make sure tech week and strike reservations go until 1am not midnight
- Stage manager/technical director should coordinate being in space and how late with CAC
- Make sure there are the right amount of tables and chairs on the reservations
- U-shape for 20-25 people for read-through
- 3 tables + 10 chairs during table reads
- 2-3 tables + 5 chairs after that
- Make sure we have booth space in Lobby 10, or if we have space in the Student Center make sure people are aware of this fact
- Make sure tech week and strike reservations go until 1am not midnight
- When reserving space
- with CAC: make sure to put your (or someone who will be around at the time's) contact info as "1st contact" and er@mit.edu as second contact. CAC will not let you use a non-kerberos email for the 1st contact.
- with Schedules: just use er@mit.edu as your email, they don't care, and it'll make your like easier.
- In general, keep an eye on emails from CAC and/or ASA they contain a lot of useful information
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CAC books open in early December for the following academic year. For instance in December 2015 books open for Fall 2016 and Spring 2017. You can usually reserve only small numbers of spaces the first week, then more, then more. Rules change year to year. , and are usually emailed out as well as posted on the CAC reservation site.
FIRST PRIORITIES: Summer, IAP, REX, CPW (you probably won't be able to reserve these because they are considered "special", but new rules this year might change that)
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Note that family weekend usually conflicts with the last week of rehearsals in the Fall.
https://mv-ezproxy-com.ezproxyberklee.flo.org/EmsWebApp/
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