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Meeting Minutes - Take minutes during meetings. Email out all officer meeting, BoT, EoT, and MoST SWanky (retreat) minutes. Make sure to organize the minutes (typically, as one google doc with a table of contents linking to specific meeting minutes using bookmarks).
Reserve Rooms - Reserve rooms if the Stage Manager is not at MIT student or unavailable during the day, for both rehearsals and events (BoT/EoT, Ensemball, etc).
Respond to Emails - Respond to emails sent to ensemble-request.
Documents - Be responsible for all the documents relevant to the Ensemble, such as this one.

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ensemble
ensemble-dartes
ensemble-request
ensemble-town-crier alias for town-crier for show publicity
ensemble-new we are gradually getting rid of this list
ensemble-interest-yyyy contains cpw and midway interest from each year
ensemble-interest-2012
ensemble-interest-2013
ensemble-tech phase out this list?
ensemble-audition phase out this list?
ensemble-alum
ensemble-alum-ma
ensemble-directors those  directors who have worked with us in the past
ensemble-director-search those  directors who have interviewed with us and who we liked (but didn't end up working with)
ensemble-directors-request for managing the director lists
ensemble-tickets

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  • BEFORE the Opening of the Books (see below)
    • check to make sure that Sala and KLT reservations are for the right days
    • check with other officers if there is anything not in the list below that you want to reserve for
  • At the start of the term
    • Make sure tech week and strike reservations go until 1am not midnight
      • Stage manager/technical director should coordinate being in space and how late with CAC
    • Make sure there are the right amount of tables and chairs on the reservations
      • U-shape for 20-25 people for read-through
      • 3 tables + 10 chairs during table reads
      • 2-3 tables + 5 chairs after that
    • Make sure we have booth space in Lobby 10, or if we have space in the Student Center make sure people are aware of this fact
  • When reserving space
    • with CAC: make sure to put your (or someone who will be around at the time's) contact info as "1st contact" and er@mit.edu as second contact. CAC will not let you use a non-kerberos email for the 1st contact.
    • with Schedules: just use er@mit.edu as your email, they don't care, and it'll make your like easier.
  • In general, keep an eye on emails from CAC and/or ASA they contain a lot of useful information

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