Page History

...

Choose “Approximate” from the drop down menu if dates are uncertain for any reason

Extents Section (DACS 2.5, CAAIS 3.2)

Select “Whole” if the accession is entirely analog or entirely digital. If it’s a hybrid accession, select “Part” and enter analog and digital extents separately.

For analog materials, a numeric value for the number of cubic feet (for single items or anything less than one manuscript box in extent, use numeric value 0.1). For digital materials, a numeric value for the storage space in megabytes, gigabytes, or terabytes.

Choose one of the following from the drop down menu:
- Cubic Feet
- Megabytes
- Gigabytes
- Terabytes

For analog materials, used to describe the containers that the materials were initially housed in when they arrived at DDC. For digital materials, used to describe the size of the accession in digital files; also use to call out specific digital formats that may require special accessioning procedures. Text in the Container Summary field should be in parentheses.
Examples:
- (2 record cartons and 1 legal manuscript box)
- (5 audiocassettes)
- (1 manila folder)
- (12,345 digital files)
- (2,429 digital files; 253,374 emails)
- (3 record cartons, including 30 floppy disks)

All records should have a minimum of one agent record linked for the creator and one agent record linked for the source, but some accessions may have multiple creators or sources. If the source or creator is not known, choose the “Unknown” agent. Add a new agent by clicking the Add Agent button (this must be repeated when adding another agent).
- Role: Choose either “Creator” or “Source”
- Agents: Choose from the available agent records or create your own. Instructions for creating agent records can be found in the Appendix. (fix link)