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Condition Description (DACS 4.2.5, CAAIS 4.3.2)
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- A description of preservation concerns regarding the accession. Use sparingly only to describe major preservation issues such as mold, e.g. Moldy materials in flagged folder in Box 2
Disposition Note (required; DACS 5.3.4 & 7.1.8, CAAIS 4.4.2)
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- Use the following statement for archival accessions (AC collections):
- “Access to collections in the Department of Distinctive Collections is not authorization to publish. Separate written application for permission to publish must be made to Distinctive Collections. Copyright of some items in this collection may be held by respective creators, not by the creating office.”
- Use the following statement for manuscript accessions (MC collections):
- “Access to collections in the Department of Distinctive Collections is not authorization to publish. Separate written application for permission to publish must be made to Distinctive Collections. Copyright of some items in this collection may be held by respective creators, not by the donor(s) of the collection.”
Dates Section (DACS 2.4, CAAIS 3.1)
- Add new date by clicking the “Add Date” button.
Label (required)
- This is set to Creation by default
Expression
- Used only for dates or date spans spelled out in full year/month (and in rare cases day) form, e.g. 2009 September-2010 February, or if using “circa” to indicate uncertainty about dates, e.g. circa 2000-2010. This field is not used if the single date or date range is a simple YYYY or YYYY-YYYY format.
Type (required)
- Choose the appropriate option from the drop down menu
- Bulk Dates: Creation dates applicable to the majority of materials in the accession, excluding any outliers on either end
- Inclusive Dates: Creation dates applicable to all materials in the accession, including outliers on either end
- Single: Use if there is only one creation date for all materials in the accession
Begin (required)
- Numerical value of earliest (or only) creation date in the accession in YYYY, YYYY-MM, or YYYY-MM-DD format
End
- Numerical value of latest creation date in the accession in YYYY, YYYY-MM, or YYYY-MM-DD format
Certainty
- Choose “Approximate” from the drop down menu if dates are uncertain for any reason