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Play by ear. Each production staff member will respond differently - some may like more guidance, others may be annoyed by prodding. Stay friendly but firm - lend a helping hand while making sure things still get done.
Budget
Before the first production meeting, meet (or just generally coordinate) with the treasurer to come up with a general budget for the show. After the first production meeting, reach out to department heads and ask if they think they'll need a larger/smaller budget than given in the prodstaff contract. Adjust the posted budget accordingly.
Production Meetings
It is usually helpful to have a pre-first production meeting (middle of August in the Fall; IAP in the spring) with as many prod staff members as possible. Not everyone will be able to make it, but it's a good time to hear the Director's Vision and let designers start working before classes get underway.
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