Page History

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1. Print tickets well in advance (ask set designer for number of seats)
2. Contact professors to give Free free tickets to their students
3. Contact community connections
4. Arrange booth hours
5. Manage TechCash Payments
6. Make sure the officers have a stash of one-dollar bills
7. Find two or three people to help you per night.
   1. House manager or usher hands out programs, rips tickets, and occasionally seats latecomers, although if they want to see the show, you can do it too.
   2. No fancy name, but the other two people help you sell tickets. Only one helper is needed on slow nights.
8. Email reminders in the morning of each performance.
9. Close reservations (or ask the webmaster to) when they exceed the number of seats in House
10. Report show earnings

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1. Get onto a computer that has InDesign on it. The iMacs in the student center should have it on them, and the entire Adobe CS2 is available for free on their website.

2. Download the Ensemble Tickets Merge and Much Ado Mail Merge files from this wiki. Choose the Sala or KLT file depending on show location.

3. Open the Much Ado Mail Merge, and change the contents of the fields to the information for the current show. Save as a .csv file.

4. Open the Ensemble Tickets Merge file. If there are any issues with the font, make sure you have The Real Font and Merriweather downloaded on your computer. Search for a free download online, click on the .ttf or .otf file in the downloaded folder and click install in order to use them. The Merriweather (TT) font may show up weirdly in the Merge file at first, so just replace with Merriweather.

5. Click on “Window” > “Automation” “Utilities” > “Data Merge.” There should be a box that pops up with the fields from the Mail Merge file listed.

6. Click on the little arrow in three lines in top left of the box, and choose “Select Data Source.” Choose the .csv file that you updated with the information for the current show.

7. You should be able to check the “Preview” box and make sure that all of Check the "Preview" box in the bottom left of the popup to make sure all the information is displaying properly.

8. In the Data Merge popup from #5, there should be a button that says “Create Data Merge” when you hover over it. Click it.

9. Choose “single record,” and enter “1” in the box next to it, and click “OK”.

10. correctly.

11. Currently it should display This should display a sheet with just the information for the first set of informationdate. Click  Click on “File” > “Export” and export as a pdf. Make sure to save the file with a distinctive name, i.e. “Much 13” for the performance of Much Ado on the 13th. Double check all the information is correct!

12. Return to the popup box with "Preview" selected–on the bottom right, you should be able to flip through the different dates. Alternatively, click on the arrow to the right of the .csv title and choose a number in 'single record' to open each date as a separate tab. Export and save a pdf for each date Repeat steps 9 and 10 until you have exported a pdf of tickets for each day of the show.

13. Go to http://copytech.mit.edu.ezproxyberklee.flo.org/.
14. Click "Ready to print? Upload your files now!" on the right
15. Log in
16. Go to "Upload A File: Multiple Files?"
17. Upload all the ticket files
18. Click "Add to Cart"
19. Fill in the options.
    1. Order site (top right): Main campus
    2. Print 'Color, BW, and Plex' tab: black and white, 1 sided, in the drop down, ; 'Paper' tab: choose the color (choose one that includes the word "cover")
    3. In "Other Notes", mention that these are show tickets
    4. At the bottom, choose quantities, suggested numbers are below, but you can check expected audience size with officers, the TD, and your reservation list:
       1. Friday and Saturday of 1st weekend: 8x (=96 tickets)
       2. Sunday and Thursday: 6x (=70 tickets)
       3. Friday and Saturday of 2nd weekend: 9x (=108 tickets) --> remember that you can use leftovers from the other nights if you need more physical tickets
20. In "Billing Information," use "Cost Object" = 2720524 (main account) -- check with the Treasurer.
21. Submit Double check and submit order!
22. Wait for an email telling you they're ready then go pick them up (basement of building 11)

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• Set up booth at 7pm at the latest
• Make sure the cash box has a good supply of $1-bills, if not ask the officers to re-suply supply it
• Separate a number of tickets equal to the number of reservations, and make sure to not sell reserved tickets until 7:45
• Sit at booth starting around 7:20, there will be few customers before 7:30 but having a presence at front of house is a good idea.
  • Make sure you are on headset, or have an easy way to communicate with the Stage Manager
• Selling tickets, suggested strategy:
  • for 1 ticket seller (slow nights)
    • Take a person's name and check their reservation, circle the dollar amount on the ticket and charge them.
  • for 2 ticket sellers (normal nights)
    • First person has the list of reservations, the ticket piles and a pen. Second person has the cash box
    • Have the first person check reservations, circle the dollar amount on the tickets and hand said tickets to the second person
    • Have the customer move to the side and pay second person
    • This allows for the first person to take a second customer while the first customer is paying
  • for 3 ticket sellers (nights when you expect to close to capacity)
    • The extra person will sit between the two jobs described above and do all ticket circling and handling.
• Once the line has disappeared, confer with the Stage Manager about closing house. (around 8:05pm)
• Once house is closed, count ticket stubs while waiting for any late-commers (or have the House Manager do this)
  • When letting in late-commers, make sure you are doing it in a way that won't inconvenience the audience or the actors, discuss this ahead of time with the Stage Manager

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Much Ado Mail Merge.csv

Ensemble Tickets Merge Sala.indd

Ensemble Tickets Merge KLT.indd