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  • Project Director reviews the process and has the option to take an action to Submit or Revise.

    • Contract <$10M

    .

  • If Revise is chosen the next step is Project Manager Approves.

    • Deck of Cards
    id4.05 Deck
    Card
    labelSummary
    • This process is started by the Contractor/Vendor.
    • Project Manager approval is the second step in the process.
    Card
    labelProcess Map

  • DoF Procurement reviews the process and takes the Submit action.

    • Campus Construction

    .

    toggle-

    Card
    labelStep Descriptions

    Toggle Cloak
    1. InitiationInitiation/Start

    Cloak
    • Contractor fills out the required fields, attaches the appropriate supporting documentation and takes the Submit action.
    • The next step is Project Manager Approves.

    Toggle Cloak
    2. Project Manager Approves

    Cloak
    • The Project Manager reviews the process and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is DoF Procurement Compiles Documents
    • If Revise is chosen the next step is Initiator Revise.

    Toggle Cloak
    3. Initiator Revise

    Cloak
    • Initiator reviews the comments and revises the process and takes the Resubmit action.
    • The next step is Project Manager Approves.

     

    Toggle Cloak
    4. DoF Procurement Contract Admin Compiles Documents

    Cloak
    • DoF Procurement Contract Admin reviews the process and attachments, compiles the LSW or Exhibit A document and attaches it to the process. DoF Procurement Contract Admin has the option to Submit or Revise.
    • If Submit is chosen the next step is Program Manager Review.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    5. Program Manager Review

    Cloak
    • Program Manager reviews the process and supporting documentation and has the option to take the Submit or Revise action.
    • If Submit is chosen the next step is Vendor Executes.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    6. Vendor Executes

    Cloak
    • The vendor reviews the LSW/Exhibit A document and has the option to Submit or Revise.
    • If Submit is chosen the next step is Vendor Signature Step.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    7. Vendor Signature Step

    Contract Admin HOLD for Vendor Signature

    Cloak

    Contract Admin waits for signed documentation from Vendor

    Cloak
  • Vendor Signature step finishes the electronic signature of the Vendor from DocuSign and takes a Code Complete action.
    • The next step is DoF Procurement Approves

    .

    The next step is


    Toggle Cloak
    8. DoF Procurement Approves

    Cloak
    Cloak
    9. Campus Construction
    Cloak
    • The Campus Construction conditional step determines the path the process takes based on the Program Type or if the contract is managed by a different program.
    • If True (Yes) the next step is Project Director Review. Contract < $10 million
    • If False (No) the next step is Utilities.?
    If Submit is chosen the next step is


    Toggle Cloak
    10. Project Director Review

    Cloak
    Toggle Cloak
    11. Contract <$10M

    Cloak
    • The Contract <$10M conditional statement determines if the projected contract value exceeds $10,000,000.
    • If True (Yes) the next step is CC Director Executes.
    • If False (No) the next step is VPF Procurement Review.

    Toggle Cloak
    12. CC Director Executes

    Cloak
    • CC Director reviews the LSW/Exhibit A, execute if ready and take an action to Submit or Revise.
    • If Submit is chosen the next step is LSW/Exhibit A.
    • If Revise is chosen the next step is Project Manager Approves.

     

    Toggle Cloak
    13. VPF Procurement Review

    Cloak
    • VPF Procurement reviews the process and takes an action to Submit or Revise.
    • If Submit is chosen the next step is CC Director Review.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    14. CC Director Review

    Cloak
    • CC Director reviews the process and takes an action to Submit or Revise.
    • If Submit is chosen the next step is <$100m.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    15. Utilities?

    Cloak
    • The Utilities conditional step determines the path the process takes based on the Program Type or if the contract is managed by a different program.
    • If True (Yes) the next step is Utilities Director Review.
    • If False (No) the next step is O&M Director Review.

    Toggle Cloak
    16. Utilities Director Review

    Cloak
    • The Utilities Director reviews the process and takes an action to Submit or Revise.
    • If Submit is chosen the next step is Contract <$5M.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    17. O&M Director Review

    Cloak
    • The O&M Director reviews the process and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is Contract <$5M.
    • If Revise is chosen the next step is Project Manager Approves.

     

    Toggle Cloak
    18. Contract <$5M?

    Cloak
    • The Contract <$5M conditional step determines the path the process takes based on the Project Commitment Value being greater than or less than $5M.
    • If True (Yes) the next step is M&U Director Executes.
    • If False (No) the next step is VPF Procurement Review.

    Toggle Cloak
    19. M&U Director Executes

    Cloak
    • The M&U Director reviews the process and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is LSW/Exhibit A Signature.
    • If Revise is chosen the next step is Project Manager Approves.

     

    Toggle Cloak
    20. VPF Procurement Review

    Cloak
    • The VPF Procurement reviews the process and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is VPF Procurement Review.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    21. M&U Director Review

    Cloak
    • The M&U Director reviews the process and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is Contract <$100m.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    22. Contract <$100m

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    • The Contract <$100m conditional determines the path the process takes based on the Projected Commitment Value being greater than or less than $100m.
    • If True (Yes) the next step is Deputy EVPT Executes.
    • If False (No) the next step is Deputy EVPT Executes.

    Toggle Cloak
    23. Deputy EVPT Executes

     

    Cloak
    • The Deputy EVPT reviews the process and executes the LSW / Exhibit A and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is LSW / Exhibit A Signature.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    24. Deputy EVPT Reviews

    Cloak
    • The Deputy EVPT reviews the process and has the option to take an action to Submit or Revise.
    • If Submit is chosen the next step is EVPT Office Executes.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    25.EVPT Office Executes

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    • The EVPT Office reviews the process and executes the LSW/Exhibit A, then takes an action to Submit or Revise.
    • If Submit is chosen the next step is :  LSW / Exhibit A Signature.
    • If Revise is chosen the next step is Project Manager Approves.

    Toggle Cloak
    26.LSW/Exhibit A Signature

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    • The LSW / Exhibit A Signature finalizes all the Director’s signatures from DocuSign and automatically takes the Submit action.
    • The next step is DoF Procurement Reviews Authorities.

    Toggle Cloak
    27. DoF Procurement Contract Admin Reviews Authorities

    Cloak
    • DoF Procurement Contract Admin reviews the signing authorities and takes the Submit action.
    • The next step is Administrative Assistant Final Review.

    Toggle Cloak
    28. Administrative Assistant Final Review

    Cloak
    • Administrative Assistant reviews the process and takes the Submit action.
    • The next step is Contract Admin Review/Distribute.

    Toggle Cloak
    29. Contract Admin Review/Distribute

    Cloak
    • Contract Admin reviews and distributes as needed and takes the Submit action.
    • The next step is SAP Hold Step.

    Toggle Cloak
    30. SAP Hold Step

    Cloak
    • The SAP Hold Step triggers the release of the change to SAP and sits in this step until SAP has processed and sent back the successful notification.  Once the successful import is completed the process will automatically take the Submit action.
    • The next step is Finish.

    31. Finish