Table of Contents
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Overview
Some records created by MIT are restricted either because the governing body of MIT (the Corporation) has restricted them, or because federal or state laws impose restrictions. When arranging records it is important to recognize series of records that may be restricted or are likely to contain restricted records.
MIT, as a private institution, is free to set its own regulations about access to Institute records. MIT is also subject to existing United States and Massachusetts rules and regulations. Records may therefore be restricted because MIT is required to follow federal and state records laws.
MIT’s Record Policies
The MIT Institute Records Access Policy was voted by the MIT Corporation in May, 1980. Institute Archives & Special Collections: Institute Records Access Policy
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PIRN is an MIT acronym, which is currently equivalent to “personal information” under MA 201 CMR §17, and is defined in the WISP as a person's first name and last name or first initial and last name in combination with any one or more of the following data elements that relate to such a person: Social Security number (SSN), driver’s licence number/state issued ID number, financial account number, or debit/credit card number.
50 Year Restrictions (Corporation Records)
Records created by MIT's Corporation are restricted for 50 years. The President, Secretary, and Treasurer are ex-officio members of the Corporation and its Executive Committee. The Provost and the Executive Vice President also attend the Corporation Executive Committee meetings. Collections created in the Office of the Treasurer, Office of the President, Office of the Provost, Office of the Executive Vice President are likely to contain some Corporation activity folders, and need to be checked for the 50 year restriction. The Corporation appoints also visiting committees for each department and for certain of the other major activities of the Institute. Reports of the visiting committees may also be found in the records of Deans and Departments.
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