Page History

• The process is started by the A/E Lead, Administrative Assistant, Contractor or Consultant who fills out the required fields and attaches the associated documents before taking the Submit action.
• The next step is Final Invoice?.

The invoice number is checked evaluated to ensure that it complies with SAP requirements.

• If True (Compliant) the next step is Final Invoice?
• If False (Not compliant) the next step is Fix Invoice Number.

• This is a decision step to determine if the final invoice is being processed. (The If it is the final invoice is handled differently than others)
• If True the next step is Contractor or CM?
• If False the next step is Contractor or CM?

Note: Though the next steps share a common name they are on separate processing paths. See the process map for clarity.

• the project manager is prompted with a list of requirements with which the vendor should comply before the invoice is processed. Both the final invoice and not final invoice paths have the same steps taken by the same actors.
• The next step is Requires A/E Review?

• This step determines if A/E Review is Yesrequired.
• If True (required) the next step is A/E Review Final.
• If False (A/E review not required) the next step is PM ReviewReviews Final.

• The A/E Lead reads the comments and reviews the process fields and has the option to take the Submit or Don't Sign action.
• If Submit is chosen the next step is PM Reviews Final.
• If Don't Sign is chosen the next step is PM Reviews Final.

• The Process Initiator reads the comments and reviews the process fields and updates as necessary and has the option to take the Resubmit or Void action.
• If Resubmit is chosen the next step is Final Invoice?
• If Void is chosen the next step is Finish.A/E

• The Project Manager reads the comments and reviews the process fields and has the option to take an action to Approve, Reject or Void.
• If Approve is chosen the next step is Waiting for Payment.
• If Reject is chosen the next step is Initiator Revise and Resubmit.
• If Void is chosen the next step is Finish.

• The A/E Lead reads the comments and reviews the process fields and has the option to take an action to Submit or Don't Sign.
• If Submit is chosen the next step is PM Review.
• If Don't Sign is chosen the next step is PM Review.

• The Project Manager reads the comments and reviews the process fields and has the option to take an action to Approve or Reject or Void.
• If Approve is chosen the next step is Waiting for Payment.
• If Reject is chosen the next step is Initiator Revise & Resubmit.
• If Void is chosen the next step is Finish.

• The process will hold for the SAP integration to automatically update the process once payment has been made. The automation will cause the Paid action.
• The next step is Finish.