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AS SOON AS POSSIBLE:

Some setup needs lead time.  

* For contractors, let finance know they're coming and confirm paperwork in order

* Ask new hire for birth month and day (not year) so account department can generate an MIT ID.  

* Request an account via https://web-mit-edu.ezproxyberklee.flo.org/accounts/www/guest.html&nbsp^{Image Added}; . Bryan can also do this.  CC new hire on request form so they get the reply with additional instructions. Save the reply from the accounts office; it contains the new MIT ID.

* Tell new hire to expect account email and ask them to finish it and inform you what username they selected. 

* Tell site team about new hire- name,  start date, MIT ID,  username.  Ask for help finding a place for them to sit.

* Get a machine  - see if the department has one available. If necessary to order one, ask Catherine, then ask Bryan for the how-to.

FIRST DAY: 

* For new machine, get the machine on the network. Open web browser; if the machine isn't recognized by the network, it will walk you through authorizing it. 

* Get certificates - http://web.mit.edu.ezproxyberklee.flo.org/ist/topics/certificates/index.html&nbsp^{Image Added}; - both the certificate authority and the user certificate

* Set up email - general overview at http://web.mit.edu.ezproxyberklee.flo.org/ist/topics/email/index.html &nbsp^{Image Added}; ; IMAP-specific setup at 

work in progress, obviously! I will rewrite it with my outside voice when I finish pulling together the raw notes. -jbowker 11/12

* new machine - getting it on the net

Certificates

 email - find server address IS&T site http://web.mit.edu.ezproxyberklee.flo.org/ist/topics/emai/email/imap.html&nbsp^{Image Added}; . Find your postofice server at  http://web.mit.edu.ezproxyberklee.flo.org/ist/topics/email/query.html\\^{Image Modified}

* Chat -  setup:   http://web.mit.edu.ezproxyberklee.flo.org/ist/topics/conferencing/jabber.html ;  ask room owners to invite users.  For ZINC, show them zinc-talk and any project-specific chat room.  Explain ZINC policy of being online when at work.

* Tech time: http://calendar.mit.edu.ezproxyberklee.flo.org/techtime/index.shtml \\^{Image Modified} has a link to self-activate your own account from the start page - goes to http://calendar.mit.edu.ezproxyberklee.flo.org/register 

list of chat rooms: - make sure user is invited

zinc-talk

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* Get access to tools: 

-- JIRA

-- svn:

Access:

Tech Time

Jira

SVN - add to moira group zest-cvs   

-- wikis: 

* Add to Moira groups via  Wikis
https://mv-ezproxy-com.ezproxyberklee.flo.org/newwebm/index.php
Bryan will add them to W92 and site groups. Add to zinc ; zest-cvs if svn access needed; any project-specific lists[]
Important links:

web.mit.edu : map, transportation, HR, IST, people search

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