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Deck of Cards
idMOU
Card
labelSummary

This process:

  • Starts automatically (is spawned) from 02.03 CRSP Screening Kickoff (CRSPK)
  • It can also be started by the e-B admin.
  • Facilities the process of gathering comments from certain teams (for instance SEG or EHS) about the project and generates an MOU (Memorandum of Understanding)
Card
labelProcess Map

Card
labelStep Descriptions

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1. Process Start

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  • The process is started by the spawn step in CRSP Screening Kickoff or by the eB Admin.
  • If initiated by the eB Admin, the eB Admin must complete the Department, Project Description, 100% CRSP Funding and Stage 1 Budget fields.
  • If started by the spawn process those fields will be automatically filled out
  • Next step: PIT Meeting Required

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2. PIT Meeting Required? Conditional Step

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  • The PIT Meeting Required conditional step determines the path the process will take based on if the data field "PIT Meeting Required" has been marked "Yes" in a previous step . It will automatically take one of the following paths:
  • If True (Yes) the next step is PM schedules PIT meeting
  • If False (No) the next step is Provost Office Draft MOU

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3. PIT Meeting Occurs

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  • The Once the PIT meeting has been completed the Project Manager opens and reviews the process and completes the required fields in the form. When finished the Project Manager clicks SUBMIT.
  • Next Step: Provost Office Draft MOU PM Verifies Team Assignments

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4. PM Verifies Team AssignmentsProvost Office Draft MOU

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  • The Project Manager reviews Provost Office reviews the process, completes the required fields and clicks SUBMIT to send to the team.
  • Next Step: Provost Office Draft MOU Team Review

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5. Provost Office Draft MOU PM Verifies Team Assignments

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  • The Project Manager verifies that the project team includes all the resources/roles required to provide input to the Provost Office so that an accurate and complete MOU can be prepared. Resources appear on the Details page of the project.
  • If additional roles/resources are needed the Project Manager should request those resources using the 01.03 Add Resource to a Project process.
  • The Project Manager reviews the process, verifies the resources and clicks SUBMIT
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  • The Provost Office reviews the process, completes the required fields and clicks SUBMIT to send to the team.
  • Next Step: Team Review Provost Office Draft MOU

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6. Team Review

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  • IS&T Lead, Project Manager, CC Sustainability, CC Planning Manager, EHS Project Liaison, CR Admin and OCP Planner review the process and then Submit. All actors must complete their tasks and SUBMIT.
  • If a team member has not been assigned the process will continue without input from that person.
  • Next Step: Provost Office Reviews MOU Comments

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7. Provost Office Review Reviews MOU Comments

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  • The Provost Office reviews the process, fills out the or alters the required fields and using the input from previous steps in the process and clicks SUBMIT.
  • Next Step:  Program Manager MOU Review

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8. Program Manager MOU Review

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  • The Program Manager reviews the process and has the option of to select either submitting or asking for revisionsthe Submit or Revise action..
  • If the program manager Program Manager clicks Submit the next step is PM Project Manager Final MOU Review.
  • If the program manager Program Manager clicks Revise the next Step : is Provost Office Reviews MOU Comments. This option can be taken when the Program Manager wishes to engage with the Provost Office about the content of the MOU.

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9. Project Manager Final MOU Review

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  • The Project Manager reviews the process and has the option to submit or to request revisionsselect either the Submit or Revise action.
  • If the Project Manager chooses Submit then the next step is DRAFT MOU MM.
  • If the Project Manager chooses Revise then the next step is Provost Office Reviews MOU Comments. This option can be taken when the Project Manager wishes to engage with the Provost Office about the content of the MOU.

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10. Draft MOU  MOU MM (Mail Merge Automation Step)

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  • System performs Draft MOU MM.  (Mail Merge) This produces the MOU document.
  • Next Step: Provost Distributes to DLC for Review

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11. Provost Distributes to DLC for Review

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  • The Provost Office reviews the process, fills out the required fields and clicks SUBMIT.
  • Next Step: PM Enters Benchmark and 51 Estimate

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12. Project Manager EBenchmark Enters Benchmark and S1 Estimate

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  • The Project Manager reviews the process, fills out the benchmark Benchmark and Stage 1 data, prints the Stage 1 mail merge and attaches and clicks SUBMIT.it to the process and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Program Manager Review.
  • If Revise is chosen the next step is Provost Distributes to DLC for Review.Next Step: Program Manager Review

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13. Program Manager Review

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  • The Program Manager reviews the process and had the option to take an action to submit Submit or revise Revise.
  • If the program manager clicks Submit the Submit is chosen the next step is MOU /Stage 1 MM.
  • If the program manager clicks Revise the Revise is chosen the next step is PM Enters Benchmark and 51 Estimate.

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14. MOU Stage 1 Mail Merge

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  • The MOU Stage 1 MM step is a mail merge automation step that completes the below items and automatically takes the following action:
  • Next Step: Provost Distributes to DLC for Review CC Director Review.

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15. CC Dir and Dir of Projects Review

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  • The CRSP Admin The CC Dir reviews the process, adds comments, and has the option to take an action to either Submit or Revise.
  • If Submit is chosen the Next Step is Provost Office Reviews.
  • If Revise is chosen the next step is PM Revises Benchmark or S1 Stage 1 Estimate.

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16. PM Revises Benchmark or S1 Estimate

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  • The Project Manager reviews the process, fills out the required fields and sends takes the Submit action to send to the Program Manager.
  • Next Step: Program Manager Review

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17. Provost Office Review

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  • The Provost Office reviews the process, fills out the required fields, and has the option to Submit or to Revise.
  • If Submit is chosen the next step is Start a spawn step which starts the 03.01 Milestone Project Estimate
  • If Revise is chosen the next step is PM Revises Benchmark or S1 Estimate

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18. Start Milestone Project Estimate (Spawn Step)

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  • The Start Milestone Project Estimate spawn step creates a process instance for 03.01 Milestone Project Estimate process.
  •  Next Step: Finish

19. Finish

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