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Deck of Cards
idBid
Card
labelSummary

This process includes Bid List Approval, Release to Bid and Bid Award Recommendation.

Card
labelProcess Map

 

Card
labelStep Descriptions

Step descriptions for Bidding have been separated into the three discrete parts below. While Bidding is one process, the supporting documentation is made easier to read by making this division.

Deck of Cards
idSDBid
historyfalse
Card
labelBid List Approval

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Start

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  • The Bidding process is started by the Project Manager, OCP Planner, SPT Lead, SPT Commissioning Lead or VPF Strategic Sourcing. Regardless of who initiates the process the final step is Submit.
  • The next step is A133 Been Signed?

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Furniture or AV Bid? (Decisional Step)

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  • The data field "Is this a furniture or AV bid" is evaluated.
  • If True (Yes) the next step is PM Prepares Bid Documents.
  • If False (No) the next step is Vendor Manager Review.

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A133 Been Signed? (Decisional Step)

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  • The data field "Has the A133 Been Signed?" is evaluated.
  • If True (Yes) the next step is PM Prepares Bid Documents.
  • If False (No) the next step is Vendor Manager Review.

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Vendor Manager Review

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  • The Vendor Manager completes the required fields and has the option to Submit or Revise.
  • If Submit is chosen the next step is Program Manager Reviews.
  • If Revise is chosen the next step is Initiator Revise.

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Initiator Revise

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  • The initiator reviews the process adds comments and makes adjustments as necessary. The options for the indicator are To Vendor Manager, To Program Manager or Void.
  • If To Vendor Manager is chosen the next step is Vendor Manager Review.
  • If To Program Manager is chosen the next step is Program Manager Review.
  • If Void is chosen the next step is Finish.

 

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Program Manager Review

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  • The Program Manager reads the comments and reviews the process fields. The Program Manager has options to Submit or Revise.
  • If Submit is chosen the next step is Sole Source?
  • If Revise is chosen the next step is Initiator Revise.

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Sole Source? (Decisional Step)

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  • The data field "Sole Source?" is evaluated.
  • If True (Yes) the next step is VPF Procurement Reviews Bid Package
  • If False (No) the next step is Campus Construction?.

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Campus Construction? (Decisional)

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  • Multiple fields are evaluated to determine if this is a Campus Construction project.
  • If Yes the next step is SP&T Program?
  • If No the next step is OCP?

 

 

 

 

Card
labelRelease to Bid

 

Card
labelBid Award Recommendation