Appointed Officers
The In April, once an incoming EC should appoint appointed officers so that they can all has been elected, the new EC should work on finding appointed officers. Ideally, the new EC and new appointed officers will take office at the same time. If this doesn't happen, the appointed officer transition can take place up to a month later.
The incoming President in collaboration with other officers should make new President should collaborate with the new EC to come up with a list of appointed officer positions
These should be appointed
- Booking Director
- Rooming Director
- Rounds Coordinator
- PE instructor
Additionally, these positions should be filled by someone, but Members-at-Large or other EC members may claim these positions.
- Secretary
- Webmaster
- Saturday Dance Coordinator
- Announcements Coordinator (may be done by publicity)
- Social Media Coordinator (may be done by publicity)
Other potential positions include
- Club Photographer
- Club Historian
- Class Assistants (these are usually appointed by the class coordinator, but it makes sense to solicit people at the same time)
- Special Dance coordinator (ex. hex, bigon, pool, etc)
If . Some appointed officer positions are specified in our club governing docs. Others are listed as jobs that either an EC member should do or an appointed officer should do. Check with the incoming EC members to find out if there are jobs they're claiming. All jobs that are not conclusively claimed this way should be listed as appointed officer positions. Additionally, if there are other jobs that need to get done for the club, these can be be turned into temporary appointed officer positionsofficerships.
Nominations for appointed officers should be solicited from the club. Recently, we've been trying to use a google form for nominations. While this is happening, it makes sense to also get an idea of people who are interested in helping out with other positions (ie Class Assistants). In order to find someone for every position, you may need to solicit nominations in person. As much as possible, you should check with current officers to know whether they are interested in continuing.
The incoming EC should meet to discuss and choose from among the nominees.
The results should be announced to the club.
New appointed officers should be added as described in Welcome e-mail to new officers.
A couple weeks after new officers take over is a good time to edit mailing lists and mailman admins, removing people who are no longer appointed officers and people who haven't been EC members for a year.