Weekly announcements are one of the main ways we communicate with the group as a whole. The announcements are emailed to tech-squares@mit.edu, put on our homepage, and read at Squares that night. If you're writing the announcements, make sure a paper copy of them gets to Squares so people can add more announcements and read it in the club meeting. The Different sets of announcements are appropriate for these different audiences.
Emailed announcements
Emailed announcements can be long and should be inclusive. Specifically, they should include date/time/location, caller and cuer, early rounds topic, upcoming dances (both Tech Squares affiliated & not), and (optional) fun stuff. Some weeks may have additional announcements. The general format of the emailed announcements goes like this:
...
This week, Phil will be starting a class teaching Rumba during early
rounds. This class is open to all, with no rounds or previous rumba
experience required.
...
Upcoming Dances
* Wednesday, May 13th, Dare To Be Square: A Camberville BAR-n
Dance will be having their 5th meet-up at Cuisine En Locale at 8pm
with a beginner's walkthrough at 7:30pm. $10, Will Mentor calling.
There will be a bar there, live old time music from Hoot and
Holler, and a featured set from The Grownup Noise. More info
on this fun group may be found at...
* Friday, May 22nd, Bronc Wise in 491. C1, C2 from 7:30 until
10pm.
...
Fun stuff!
- Today in 1777, Congress adopts the 'Stars and Stripes' as the
official Flag of the United States. On a more technical bent,
today in 1822, Charles Babbage proposed his difference engine in
a paper to the Royal Astronomical Society.
...
Website
So what would go on the website is just the announcement about rounds. The website automatically updates the dance schedule but rounds are a little more specific. Usually there are also a few more announcements; this is a template. Notice that the announcement, which is sent out on Monday, includes information about the rounds happening the next day. The printed announcements should contain next week's rounds schedule.
Rounds
From Andy Latto concerning rounds:
...
**. For Beginning Waltz and Two-step; open to everyone. No rounds experience required. If you've ever thought of trying rounds, this is a great time to start! Put in whatever enthusiastic thing you like that you think will make people take the class.
Rumba, Cha Cha, and "Other RythmsOther Rhythms" (which will cycle between Slow Two-Step, Tango, and Jive); open to all; no rounds or X experience required.
The classes labelled "intermediate", "Cuer's choice" and foxtrot are not the best classes for a beginner. I'll try to give you some appropriate wording for who the class is for when those come up.As of right now (Sept 25, 2011), Dennis will put the announcements on the website if they're emailed out. If I stop doing that, I'll write instructions on how to put those up.
Announcements read at the dance:
Only the most important announcements should be read at the dance. This means, most weeks, there shouldn't even be announcements. The week before a new quarter subscription prices for the next quarter should be read at the dance. Upcoming classes should also be announced at the dance. Some officer should be in charge of announcements at the dance.