\documentclass{article}
\usepackage{fullpage}
\usepackage{url}
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\newcommand{\showName}{\emph{Measure for Measure}}
\newcommand{\directorFullName}{Francis Norton}
\newcommand{\director}{Francis~}

\title{\showName\\Production Staff Information}
\author{Eryn Gillam, Producer\\ \directorFullName, Director}
\date{February 10, 2019}

\begin{document}

\maketitle

\section{Overview and Purpose}
Thank you for joining the production staff of \showName, directed by \directorFullName. The purpose of this document is to ensure that all of you understand when you will be expected to complete certain tasks. If  you are unsure how to fulfill the responsibilities of your position, please contact the producer or see our wiki for direction. Many tasks depend on others, so it is important that you do your best to meet deadlines. Of course, things do come up. If you are behind schedule, please let the producer know so we can make adjustments, if necessary.

At our first full production meeting, \director will give their vision for the show and direction for each department. Each of you will be expected to work from that and, using your own creativity, create a design for your department. This first design is referred to as a semi-final design. It should be sufficiently well thought out that \director can follow it. After reviewing this design at the relevant meeting, \director will give their feedback. From there, you will revise your design and create a final design. As necessary, you may need to make extemporaneous adjustments to your design as you are implementing it (but that's the fun part)!

\section{Meetings}
We will have weekly production meetings on Sundays at 5:15 PM in the Ensemble office (W20-421). A reminder email will be sent at least a day in advance of each meeting. All meetings are posted in the ``Calendar'' section of Callboard, as well.

All designers are expected to be at these meetings to facilitate communication and collaboration between departments. Please notify the producer in advance if you need to be excused from one of the meetings.

As the need arises, smaller meetings may be held. Examples of smaller meetings include:

\begin{itemize}
    \item New designers meeting with their Obi-Wans (mentors)
    \item Designers meeting with assistant/co-designers
    \item Stage management team meetings
    \item Set build and light hang planning meetings
\end{itemize}

Everyone is encouraged to take the initiative to schedule smaller meetings for their department. If you intend to have such a meeting, please try to notify the producer in advance.

\newpage

\section{Design Deadlines}
The following table lists which production designs are due at which meetings.

\begin{table}[h]
\begin{center}
	\begin{tabular}{|c|c|c|c|c|}
	\hline & \textbf{Feb 10}
	& \textbf{Feb 17} & \textbf{Feb 24} & \textbf{Mar 3} \\
	\hline
	\textbf{Sets} & Semi & Final & & \\
	\hline
	\textbf{Lights} & & Semi & & Final \\
	\hline
	\textbf{Sound} & & Semi & Final & \\
	\hline
	\textbf{Props} & & Semi & & Final \\
	\hline
	\textbf{Costumes} & & Semi & Final & \\
	\hline
	\textbf{Hair/Makeup} & & & Semi & Final \\
	\hline
	\textbf{Publicity} & & Semi & & Final \\
	\hline
	\textbf{Video} & & Semi & & Final \\
	\hline
	\end{tabular}
\end{center}
\end{table}

\section{Production Events Timeline}
Beyond creating designs, each department shall have several responsibilities throughout the rehearsal process. Even though the head designer is named, the responsibilities are for the whole department. In the following sections, these responsibilities are listed in roughly the order in which they occur. For more detail, please refer the wiki entry for your department.
\subsection{Rehearsals}
February to March
	\begin{itemize}
	\item The \emph{Stage Manager} shall take blocking and technical notes at each rehearsal
	\item Everyone shall read the rehearsal notes after each rehearsal
	\item The \emph{Props Designer} shall attempt to find rehearsal props for the actors
	\item The \emph{Dramaturg} shall be available to the director and designers for general research and consulting purposes regarding the setting and background of the show
	\end{itemize}
\subsection{Builds}
February, early March
	\begin{itemize}
	\item In order to implement designs, designers should schedule a few builds
	\item Builds should be announced to \url{people-who-should-come-to-builds@mit.edu} so that actors and tech ninjas can attend
	\item The \emph{Technical Director}, \emph{Master Carpenter}, and \emph{Scenic Charge} shall schedule set builds
	\item The \emph{Costume Designer} shall schedule costume builds
	\item The \emph{Props Designer} shall schedule props builds
	\item Designers should keep track of the actors that attend their builds
	\end{itemize}
\subsection{Designer Run}
TBD
	\begin{itemize}
	\item Designers (especially Props, Lights, and Sound) shall make their best effort to attend this rehearsal
	\end{itemize}
\subsection{Props and Costume Parade}
TBD
	\begin{itemize}
	\item The \emph{Costume Designer} and \emph{Props Designer} shall present costumes/props to the cast and director
	\end{itemize}
\subsection{Put-in}
Sunday, March 10
	\begin{itemize}
	\item Production staff shall be required to work until their department is done and for at least eight hours.
	\item The \emph{Technical Director} shall coordinate the schedule and the set construction
	\item The \emph{Scenic Charge} shall coordinate the set painting
	\item The \emph{Lighting Designer}, \emph{Sound Designer}, and \emph{Video Designer} shall hang lights, sound, and video equipment
	\item The \emph{Costume Designer}, \emph{Hair \& Makeup Designer}, and \emph{Props Designer} shall set up the green room
	\end{itemize}
\subsection{Papertech, Dry Tech, Q2Q}
Saturday, March 9 and Monday, March 11
	\begin{itemize}
	\item The \emph{Stage Manager}, \emph{Lighting Designer}, \emph{Sound Designer}, and \emph{Video Designer} shall write cues
	\item The \emph{Technical Director} or the \emph{Set Designer} should be accessible for Q2Q to ensure that the set is properly executed
	\end{itemize}
\subsection{Tech Week}
Monday, March 11 - Thursday, March 14
	\begin{itemize}
	\item The \emph{Stage Manager} shall be responsible for running the show
	\item All designers shall be present for notes following each rehearsal and shall make necessary adjustments if reasonable
	\item The \emph{Costume Designer}, \emph{Hair \& Makeup Designer}, and \emph{Props Designer} teach the cast how to properly handle costumes, makeup, and props
	\item All designers shall be available between dress rehearsals to fix potential problems
	\end{itemize}
\subsection{Production}
Friday, March 15 - Saturday, March 23
	\begin{itemize}
	\item All designers shall be reachable during the run of the show in case of problems
	\end{itemize}
\subsection{Strike}
Saturday, March 23 until done
	\begin{itemize}
	\item Everyone shall participate until strike is complete
	\item The \emph{Technical Director} shall oversee strike
	\item All designers shall ensure that all borrowed material is returned
	\end{itemize}

%\newpage

\section{Budgets}
In the next table, budgets are listed by department.

\begin{table}[h]
\begin{center}
	\begin{tabular}{|c|c|}
	\hline
	\textbf{Department} & \textbf{Amount} \\
	\hline
	Sets & 400 \\
	\hline
	Costumes & 250 \\	
	\hline
	Publicity & 250 \\
	\hline
	Props & 200 \\ 
	\hline
	Lights & 350 \\
	\hline	
	Sound & 50 \\
	\hline
	Hair/Makeup & 100 \\
	\hline
	Video & 150 \\
	\hline
	Dramaturg & 50 \\
	\hline
	TOTAL & 1800 \\
	\hline
	\end{tabular}
\end{center}
\end{table}

Most of what you will need to implement your designs is already property of the Ensemble. In general, you should only make non-routine purchases if you believe that your purchase will significantly increase the production quality of the show. These budgets are not set in stone and can be increased, if necessary.

\emph{Money spent must be kept track of.} Any money you plan on spending must be documented in the spreadsheet provided for you in the show's Google Drive.

In order to make purchases, \emph{you will need to front the money and then physically give the proof of payment/itemized receipt to the Ensemble Treasurer OR submit them online to Atlas}.
If you are a new designer, please do not make a purchase of more than $\$50$ without first getting approval from the Treasurer or the producer. If you have held your design position before, do not make a purchase of more than $\$100$ without first getting approval.

\section{Safety}
The spaces we use are run by the MIT Campus Activities Complex (CAC). Everything that we do must comply with their regulations. The Technical Director, Stage Manager, and Producer all carry the power to veto an idea if they deem it unsafe or too difficult to implement.

\newpage

\section{Resources}
\begin{description}
	\item[Producer:] \url{egillam@mit.edu}.
	\item[Director:] \url{francisnorton5@gmail.com}.
	\item[Asst. Director:] \url{bcates@mit.edu}.
	\item[Request (Producer/Asst. Director/SM/TD/Officers):] \url{measure-request@mit.edu}
	\item[Treasurer:] \url{zobsniuk@mit.edu}.
	\item[Show List:] \url{measure-all@mit.edu}.
	\item[SM List:] \url{measure-sms@mit.edu}.
	\item[Builds List:] \url{people-who-should-come-to-builds@mit.edu}.
	\item[Show Mailing Lists:] \url{measure-costumes@mit.edu}, \url{measure-dramaturg@mit.edu}, \url{measure-hm@mit.edu}, \url{measure-lights@mit.edu}, \url{measure-props@mit.edu}, \url{measure-pub@mit.edu},  \url{measure-sets@mit.edu}, \url{measure-sound@mit.edu}, \url{measure-video@mit.edu}, \url{measure-tours@mit.edu}.
	\item[Wiki:] \url{wikis.mit.edu/confluence/display/ENSEMBLE/Home}. The wiki is a gold mine of information. Follow the ``Production Staff'' link and find your department.
	\item[Callboard:] \url{ensemble.scripts.mit.edu/callboard}. The show calendar, contact info sheet, and production hours sheet can be found here.
	\item[Show Google Drive:] A link has been emailed out. Use this to keep everyone updated with what is going on. Your budget sheet and copies of rehearsal notes and production meeting minutes are also located here.
\end{description}

\vfill

\dotfill

\section{Signature}
By signing below, I certify that I understand the timeline of my responsibilities. As soon as possible, I will read the articles on the wiki related to my position. I also understand that once I submit my designs they are a property of the production.

\vspace{0.5in}
\noindent\begin{tabular}{ll}
\makebox[2.5in]{\hrulefill} & \makebox[2.5in]{\hrulefill}\\
Position & Date\\[8ex]
\makebox[2.5in]{\hrulefill} & \makebox[2.5in]{\hrulefill}\\
Name & Signature\\
\end{tabular}

\end{document}